AI Training for Business - up to 80% Funding via KFS and BUR

AI training for your team does not have to drain the company budget. Poland has several programmes through which you can recover up to 90% of training costs. The catch? Information about these programmes is scattered across dozens of government websites, and every voivodeship has its own rules.

We have gathered everything in one place. Below you will find a concrete guide - what programmes exist, who qualifies, and how to apply for AI training funding step by step.

AI training funding programmes in Poland

There are three main routes available to a business looking for AI training funding. Each has different rules, different limits, and a different application path:

KFS (Krajowy Fundusz Szkoleniowy - National Training Fund) is the fastest and simplest route. Available to businesses of all sizes, including sole traders. BUR (Development Services Database) offers the highest funding rates for small businesses but requires more paperwork. FERS is an additional option, particularly for larger companies that do not qualify for BUR.

KFS - the fastest route to funding

KFS (Krajowy Fundusz Szkoleniowy - National Training Fund) is money from the Labour Fund distributed through District Labour Offices (PUP). You do not need to be an SME - businesses of every size use it, from sole traders to corporations.

How much you can recover

• Micro businesses (up to 9 employees) - up to 90% of training costs, own contribution just 10%
• Other businesses - up to 70% of training costs, own contribution 30%

The per-employee limit is tied to average wages and changes every year, but in practice it covers even multi-day intensive AI training. The company also has an annual limit based on headcount.

Who qualifies

• Businesses with employees on employment or civil-law contracts
• Sole traders (from 2026 - even without employees)
• Large businesses - yes, KFS is not restricted to SMEs
• Almost any industry - no strict sectoral exclusions

Which AI training qualifies

Virtually any AI training connected to the participant's work:

• ChatGPT, Copilot, Gemini for office use
• Prompt engineering and prompting techniques
• Process automation (Make, Zapier, No-Code)
• AI in marketing, sales, HR, customer service
• Data analysis using AI
• AI implementation in organisations, AI project management

Format does not matter - in-person, online or hybrid. The only requirement: the training provider must be registered in the BUR (Development Services Database). This is a mandatory condition since 2026.

BUR and regional funds - up to 85% for SMEs

BUR (Baza Uslug Rozwojowych - Development Services Database) is a PARP system through which European funding for training flows. The mechanism is straightforward: a company selects training from the BUR catalogue and a regional operator reimburses part of the cost.

How it works

Each voivodeship has its own operators - foundations, development agencies or associations that manage the training budget. Funding levels and limits differ by region. In one voivodeship you may get 80% back; in another, 65%.

BUR is available exclusively to SMEs - micro, small and medium-sized businesses. Large companies must use KFS or FERS.

Regional examples

• Masovian (Mazowieckie) - several active programmes, funding 50-85% depending on the project, per-employee limits up to tens of thousands of PLN
• Silesian (Slaskie) - PSF with up to 80% funding, plus an additional bonus for digital training
• Lesser Poland (Malopolskie) - development vouchers, up to 80% funding for digital competencies

Current calls for applications and operators for your voivodeship can be found at uslugirozwojowe.parp.gov.pl under the "Funding" tab.

FERS - an option for large businesses

Akademia HR is a programme under the European Funds for Social Development (FERS). It covers 15 competency areas, including digital tools and AI in HR. Key point: large businesses are also eligible - it is one of the few programmes without an SME restriction. Funding up to 80%, own contribution from 20%.

Step by step - how to apply

The simplest path is KFS through the District Labour Office (PUP). Here is how the process works:

1. Check application rounds at your PUP - each office announces its deadlines separately, usually in the first quarter of the year. Monitor your PUP's website or call them
2. Select an AI training course in BUR - go to uslugirozwojowe.parp.gov.pl and find a course that fits your company's needs. The provider must have an active listing
3. Submit your application electronically - via praca.gov.pl, using form PSZ-KFS. Attach the training programme, cost breakdown and participant list
4. Wait for the decision - the PUP processes applications within 5-20 business days
5. Sign the agreement and run the training - after a positive decision you sign a contract with the PUP, deliver the training and collect documents
6. Submit your claim - provide invoices, attendance records and completion certificates. The PUP reimburses the funded amount

Frequently asked questions

Can a small business get funding for AI training?

Yes. Micro, small and medium-sized businesses can receive up to 90% of AI training costs through the National Training Fund (KFS) or up to 85% through the Development Services Database (BUR). Sole traders also qualify.

How long does the AI training funding process take?

Via KFS a decision is issued within 5-20 business days, and the full process from application to training takes 6-10 weeks. Via BUR, allow 4-12 weeks for registration, application and the contract with the operator.

Which AI training courses qualify for funding?

Eligible training includes ChatGPT and AI tools, prompt engineering, process automation, AI in marketing and sales, data analysis with AI, and AI implementation in organisations. Requirement: the training must be registered in the Development Services Database (BUR).

If you want to know what AI implementation costs for a business, read our guide to AI costs. And if you are wondering what an AI agent is, check out our complete guide to AI agents for businesses.