One AI memory
for your company
We pull scattered company knowledge into one AI knowledge base, so your team asks in plain English and gets an answer that always names its source.
Your knowledge stays with you
This memory is built from what you already have - documents, decisions and procedures. The model only reads the fragment it needs to answer, and it keeps nothing afterwards - nothing goes into training. You can disconnect a source or wipe the memory at any time.
Company knowledge lives everywhere except one place
Inboxes, drives, spreadsheets, chats, meeting notes - plus the experience nobody ever wrote down. Each of these lives on its own, so answering a simple question can eat half a day.
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Inboxes
What you agreed with a client sits in one thread the rest of the team cannot reach.
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Drives and folders
The draft and the final version sit side by side, with nothing to tell them apart.
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Spreadsheets
Numbers take on a life of their own and every department keeps its own copy.
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Messengers
A decision gets made in a thread nobody can find a month later.
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Meeting notes
They land in one document everybody forgets about within a week.
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Systems and dashboards
CRM, online store, warehouse - each holds a different piece of the truth about the same client.
From documents to answers
Five steps from your documents to a question asked in everyday words. We start with what already sits on your drives.
- 01 We collect the sources You point us to the places where knowledge sits. We take it from there.
- 02 We clean the content We drop duplicates, drafts and documents that stopped being true a long time ago.
- 03 We build the memory Everything lands in one knowledge base where AI can find the answer and name its source.
- 04 We plug it into your tools You ask in your team chat or your browser, in everyday words. No new app to learn.
- 05 The memory grows New documents come in on their own. The longer it runs, the more it remembers.
What your AI knowledge base covers
We do not dump everything in at once. The memory covers the areas your team asks about most.
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1
Quotes and pricing
What you offered, to whom, at what price and on what terms. A new quote starts from history instead of a blank page.
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2
What you agreed with clients
Emails, meeting notes, changes of scope. Answering a question about last spring takes a moment, not an afternoon.
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3
Procedures and standards
How onboarding, a complaint or an order works at your company. One version, the same one for the whole team.
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4
Products and services
Specs, price lists, warranty terms, manuals. The client gets an answer right away instead of waiting for a callback.
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5
Project history
What you shipped, what went wrong and what you never repeat. Experience stops leaving with the project.
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6
What people know
The knowledge that today sits in one person's head. It stays in the company when that person is out of the office or moves on.
People move on, projects end, decisions get buried in inboxes. The company memory stays.
Rollout step by step
You start with one area, not the whole company. First answers land in week three.
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Week 1
Call and inventory
One hour online. We work out which area hurts most and where the documents sit. You leave with a list of sources to connect.
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Week 2
Collection and cleanup
We pull documents from the places you named and drop duplicates and drafts. What stays is content you can rely on.
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Week 3
The memory goes live
We connect the memory to the tools your team already uses. The first questions get asked the same day.
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After launch
Growth and oversight
New documents come in automatically. We check the quality of answers and close the gaps that only show up in daily work.
Frequently asked questions
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An AI knowledge base is an internal memory for your team, built from your own documents: quotes, contracts, procedures, notes and correspondence. ChatGPT answers from the general knowledge of the model, so it knows nothing about your company. A chatbot on your website serves people from the outside - a company memory works from the inside: it answers your team from your own material and names the document the answer came from. That is the difference between an assistant that guesses and one that remembers what you agreed with a client in March.
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From material you already have and point us to. We connect the sources you choose: company drives and folders, shared inboxes such as office@ or sales@, documents and spreadsheets, meeting notes, and the systems where you keep quotes and orders. Private correspondence stays private. Nothing has to be retyped by hand. We start with one area, quotes or customer service for example, and add the next ones only once the first one pays off. That is also why answers come from your documents rather than the model's guesses - we explain where hallucinations come from and how grounding limits them in why AI hallucinates.
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Yes. The knowledge base sits in an environment you control, and that is where your documents stay. To put an answer together, the model receives only the fragment it needs for that one question - under terms that rule out training on it or storing it on the provider's side. Access mirrors the permissions you have today: someone who cannot see the payroll folder will not get an answer out of it. Every rollout starts with a data processing agreement (GDPR) and a written list of sources, so from day one it is clear what is connected and why.
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About three weeks to the first answers. Week one is the call and source inventory, week two we collect and clean up the documents, week three we launch inside the tools your team already uses. After launch new documents come in automatically, and we check the quality of answers and close the gaps that only show up in daily work.
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It handles documents in English and in Polish, including contracts, quotes and correspondence written in everyday language, and it answers in whichever of the two you ask in. Scans and PDFs without a text layer can be connected too, they just need one extra step during collection.
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The memory follows the source. When a price list or a procedure changes, the old version does not disappear - it gets an end date, and from that moment AI quotes only the current one. That also lets you check what was in force on the day a specific contract was signed. During the rollout we agree which place is the source of truth for each topic, because without that a company gets two contradictory answers and stops trusting both.
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It depends on how many sources and areas the memory has to cover - a company with one drive and a sales inbox is a different scale than a company with a CRM, a warehouse and ten years of documents. That is why we do not quote a single number up front. We start with a free call and an inventory of sources, after which you get a concrete quote for the first area - and you decide on the next ones only once you have seen what the first one does.
Next move
Let's start with one area of knowledge
Tell us what your team looks for most often and where it sits today. We reply within 24h.